Project Management Dashboard / Project Status Report Using Excel
If you don’t know, you will discover it in no time from the stakeholder or employees. You already know that the status report is really a necessary task in performing a task. That schedule can be as relaxed as monthly or as intensive as daily, although you’ll likely generate weekly status reports.
They need information, which is a great way to deliver it. The importance of the project status report should not be overestimated. Whatever the frequency, you need a system that makes status reporting easy without having to spend a lot of time trying.
They help project managers see exactly where they are in context from the bigger picture and whether this actual progress is aligned with the planned progress. They are missives from your front lines of the project that keep your stakeholders informed of progress. The first best practice is to ensure that the status report is targeted.
That’s why effective status reporting is important to the prosperity of any project. As soon as you write something, you need to know who the intended reader is. That is, know your target audience.
So keep your language understandable and focus on what they are wondering whether our status report template is for your stakeholder, customer and other top executives. This is a great way to make a call and make an impact. Keep the information focused and as low as possible, but structured with an introduction to your milestones, risks, problems, costs, etc.
Even the way you format your status reports is important. This makes it easier for stakeholders to read through as they are familiar with the report and understand where everything is. Whichever format you choose, keep it consistent.
Not only does it communicate the achievements that have already been achieved, but it can help stakeholders evaluate the team’s progress over a long period of time on the project. While you’ll want to keep it short, don’t neglect the meat from the status report, such as the major successes and achievements achieved in the past period. This doesn’t mean you need some form of art school, just remember the use of fonts and how you design the page.
It may seem insignificant, but the visual presentation of the status report can greatly help to generate stakeholder interest. The status of the project is constantly changing. A good all-round block of a compact type does not help stakeholders to look at the information and facts hidden in it.
Therefore, a permanent report is generated every hour. Teams focus on tasks and promoting the completion of deliverables. Status report is communication tool and if that channel is overloaded with tons of data, its content would be buried and nullify its purpose.
That can of course be absurd. The regularity of the status reports depends on the activity of the project. However, that does not solve the regularity problem.
Someone who appears more often than maybe won’t be much to set. If you are in a slow moving project with no major changes, the bi-monthly status report will suffice. Remember that the status report is really a tool to help stakeholders and users understand the project.
The more active a project is, why not deliver status reports every week to get issues, risks, milestones achieved, actual versus planned progress, etc. You want to discuss what’s happening now and what’s going to happen to keep everyone on the same page. It has to be short, accurate and also topical to deliver and present that image of the project at any given time.
It’s about knowing you need it, but another about understanding how to use a status report. Flood them whatever valuable data the shuffle will explore. You have the option of getting it very quickly.
Fortunately, it is a fairly intuitive process. Call up any items that require immediate attention. This is the best way to create a permanent report using the downloaded template.
Watch for milestones. This is really a method of remembering what needs to be remembered, and getting it communicated to people who have essential information. The milestone is bigger compared to a task, but smaller compared to the project.
This is when the hard work is. It is a brilliant method to record the development of the project, whether on time or not. Think of it as what exactly every time a stage of labor is over.
You can color-code this red and green depending on whether you are on schedule or not. It can also show executives that you are on track. It is also where one can note that it is responsible by adding comments.