Identify the Hidden Cost of Hand-Keyed RFQs in SAP
Many companies still rely on manual RFQ creation in SAP, wasting time and risking errors. This approach not only slows down procurement but also increases costs. With AI and automation, you can transform this tedious process into a streamlined, intelligent workflow.
Why Manual RFQs Keep Costs High and Deadlines Missed
Manual RFQ processes often lead to inconsistencies, double entry, and delays. Procurement teams spend hours entering data, chasing suppliers, and resolving errors. These hidden inefficiencies add up—reducing competitiveness and impacting your bottom line.
Smart Workflow Solutions to Automate RFQs in SAP
Implementing AI-enabled workflows can automate repetitive tasks such as RFQ data entry, supplier communication, and comparison analysis. Using tools like Robotic Process Automation (RPA) integrated with SAP, you can auto-generate RFQs based on inventory levels, supplier history, and demand forecasts.
Key Features to Look For
- AI-driven supplier matching and automatic RFQ creation
- Integration with SAP for seamless data flow
- Real-time supplier capacity and lead time analysis
- Dashboard for tracking RFQ status and analytics
Why This Matters for Procurement Teams
Automating RFQs enables faster decision-making, improves accuracy, and frees up procurement staff for strategic tasks. It also reduces costly errors and need for manual checks, leading to better supplier relationships and cost savings.
Action Plan to Start Automating RFQs in SAP
- Map your current RFQ process — identify repetitive tasks
- Assess AI and RPA tools compatible with SAP (e.g., UiPath, Automation Anywhere)
- Work with your tech team or vendors to develop custom workflows
- Test the automation in a controlled environment before full rollout
- Train your team on the new process and monitor performance
Remember, the key is to start small. Automate one step at a time and measure the impact. Over time, these changes will build a smarter, faster procurement process that minimizes manual work and maximizes ROI.